Fightcoffee

Group Order/Fundraiser

GROUP ORDERS

FUNDRAISERS 

Group Orders & Fundraisers


 

How Group Orders Work

Word of mouth among family, friends, neighbors and coworkers
is the best way to raise awareness and is exponentially
more effective than traditional marketing strategies!


HOW IT WORKS:

Group Organizers will need to do the following:

#1 Select a Group Name for your (your name, biz name, school name, club name, etc.).

#2 Set a date for the order deadline (give participants 1-2 weeks notice).

#3 Choose an anti-trafficking org to support from our Learn Page. If you choose not to select an org, the funds will automatically go to support our Spotlight Organization.

#4 Send an email to info@fightcoffee.org

A. Type "Group Order" In the email Subject Box
B. In the body of the email, provide the following info:
1. Your full name
2. Your Group Name
3. The name of the anti-trafficking org you want to support
If you desire to support an org not listed on our Learn Page, let us know
4. The Group Order deadline
5. The delivery address you want your Group Order shipped to
All orders are individually placed online but shipped together to one location

Important! Do your best to avoid letting the coffee sit out in extreme temperatures! You will receive tracking info via email so you'll know when to expect the order so you can return the coffee to room temp ASAP!

6. Feel free to include any questions or feedback you have

#5 Edit Participant Invite
A. Click here to view the Group Order Invite
B. Edit the highlighted info
C. Cut & Paste the Group Order Invite into one or all of the following formats:
> email > text > hard copy
* While in person invites are ideal, invites can also be done via email or text!

#6 Invite group members to participate using the format best suited to each person.
Note: Group members can invite local family, friends, neighbors, coworkers, etc. Keep in mind group members will be responsible for picking up and delivering orders to those they invited.

#7 Follow up! People are busy and life happens to easily distract! So a friendly reminder (or two) prior to the deadline is a good idea.

#8 Process the orders
A. When preparing individual orders, DOUBLE & TRIPLE CHECK bag labels to make sure customers who ordered "whole bean" or "ground" coffee get what they ordered!
B. Prior to getting orders to customers, bag each individual order and put the customer's name on the bag. This will make the pick up process quick and easy.
C. IMPORTANT! The Group member whose name appears in the Special Instructions Box on the Packing Slip is to be given the order placed by the person whose name, address and phone number is listed on the same Packing Slip.

* Refer to this page at every step to help you successfully execute the details.


Q: What's the difference between a Group Order and a Fundraiser?
A: They differ in two ways:

1. Group Orders benefit anti-trafficking organizations
2. Fundraiser benefit the group raising the funds

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How Fundraisers Work

One of the most effective fundraising models is where participants raise money from friends and family.  Even when people don’t know about a particular organization or care about the cause, what’s most important is that people give to people they know – it’s all about the relationship!

  Participants can purchase all FIGHT COFFEE products online so it’s super easy!

  All product descriptions are found on the Shop pages at fightcoffee.org

  All orders will be placed the day after the order deadline  

  All coffee, mugs and tees will ship separately

  Coffee order minimum = 70 bags per type  
     There are no minimum order requirements for mugs or tee
     Fundraisers that don't meet the minimum will be treated as a Group Order
     (see above) 

➽  Donation amounts per item purchased

      Coffee > 
$5.00 per bag

      Mugs  > $6.00 @ 24+       $8.00 @ 144+
                    $7.00 @ 72+       $9.00 @ 288+       $10.00 @ 576+ 

       Tees >  $4.00 @ 24+       $10.00 @ 72+
                    $8.00 @ 48+       $12.00 @144+       $14.00 @ 288+.

  Group Organizers will need to do the following:

#1  Select a Group Name (school name, club name, etc.)

#2  Set a date for the order deadline (give participants at least 3 weeks notice)

#4  Send an email to info@fightcoffee.org with the following info

  1. Type "Fundraiser" In the email Subject Box
  2. In the body of the email, provide the following info:
    * Your full name
    * Your Group Name
    * The Group Order deadline
    * The delivery address you want your Group Order shipped to
    Note: All orders are individually placed online but shipped together to one location

Important!  Do your best to avoid letting the coffee sit out in extreme temperatures!  You will receive tracking info via email so you'll know when
to expect the order so you can return the coffee to room temp ASAP!

#5  Edit Participant Invite

  1. Click here to view the Fundraiser Invite
  2. Edit the highlighted info
  3. Cut & Paste the Group Order Invite into one or all of the following formats > email  > text  > hard copy

#6  Invite people to participate using the format best suited to each person

Note: Group members can invite local family, friends, neighbors, coworkers,  etc.  Keep in mind group members will be responsible for picking up and delivering orders to those they've invited

#7  Follow up!  People are busy and life happens to easily distract!  So a friendly reminder (or two) prior to the deadline is a good idea.

#8  Process the orders

  1. When preparing individual orders, DOUBLE & TRIPLE CHECK bag labels to make sure customers who ordered "whole bean" or "ground" coffee get what they ordered!
  2. Bag each individual order, putting the customer's packing slip in the bag and a label with their name on the bag.  This will make the pick up process quick and easy.
  3. IMPORTANT!  When a Group Member name appears in the Special Instructions Box, they are to be given the order place by the person whose name is at the top of the Packing Slip.

* Refer to this page at every step to help you successfully execute the details.

When schools and teams do fundraisers, they often get stuck into selling the same things.  If your kid is on the basketball team and does a chocolate bar fundraiser and your other kid is on the volleyball team and they also do chocolate bars, it gets old pretty quickly for both parents and those the kids sell to.  But coffee lovers drink coffee every day (or frequently) so a coffee fundraiser is always on point!

 

FUNDRAISING TIPS

If you are doing a one item fundraiser, you may want to also offer a coffee option for those who are not interested in the product you've chosen to sell.

Leverage the energy and excitement of your event through:

Local newspapers and of course social media!

Corporate sponsors or underwriters may be willing to matching-funds.  

Incorporate a FIGHT COFFEE fundraiser into an existing fundraiser.  If you are hosting an event (5K, dance-a-thon, banquet etc.) let the coffee drinkers in know they have an additional means by which they can support your cause.  If they say “no” to option one, they may say, “yes” to option two.

Fundraisers can be a great tie into academics.  If done correctly, students working together for a common goal can learn fundamental life skills such as teamwork, creativity, customer service and goal setting. All of these and more can be incorporated into your fundraiser. So if (let’s say) the soccer team is raising money for uniforms, they may ask students learning about economics, finance, business, etc. to participate for more educational reasons.

Include promotional information.  Cards, flyers, buttons, etc. can be included in the order that goes out to fundraising participants!  For more info contact Anthony at info@fightcoffee.org

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